In-Design export to PDF
PDF files are an excellent way of
distributing text and images in a format that can be read by any computer user, on any platform, without having to install specialist ~oftware. Last issue, we looked at how to create a PDF file from any Mac application. Here, we'll look at a much more specific task: outputting a print-ready PDF from Adobe InDesign.
To create a PDF, begin by choosing File > Export. Rather confusingly, we're prompted to choose a name and a location for the PDF before we specify the settings, which can make it appear as if InDesign is just going to write it straight to disk. However, after we've set this basic information, we're presented with the PDF dialog. The dialog comprises seven separate panes, and we'll look at each of them here.


Go to File > Export and select Adobe PDF

Just follow the screenshots for TJ International settings - the text gives an explaination in detail of the settings. Save your preset at the end as TJ International

1 General settings
In the first pane, we can begin by choosing a preset from the pop-up list at the top. For commercial printing, choose Press Quality; for printing to office inkjets and laser printers, chpose High Quality Print; for distribution online, choose Smallest Rle Size. All the parameters can be changed later, but it's usually a good choice to begin with a preset.
The Standard pop-up menu is generally used only when sending a print job to a
commercial printer and can be safely ignored (leave the Standard set to None) unless you're given specific instructions otherwise.
It's always worth asking your printer or publisher if they have their own PDF output requirements: the choice of standard relates to how their computers interface with their RIP (raster image processor).
version of Adobe Reader if they don't have it. For commercial print jobs, once again check with your printer, as many specify the oldest Acrobat version, PDF 1.3, as this guarantees
maximum compatibility.
The Pages section is where we set which pages we want included in the PDF file. We can specify page numbers that aren't contiguous -for example, we could enter '1-7,12-15' to print just those two page ranges. The Spreads. option should be checked only when outputting low-res files for web distribution, as it gets around Preview's irritating problem of sometimes mismatching paired pages in Spread view. Never check this box when outputting high-res files for printers.
In the Options section, we can set a range of variants. 'Embed Page Thumbnails' will create thumbnails for each page, which will increase the file size slightly and is really of use only when placing a PDF file back into an InDesign document.
'Optimise for Fast Web View' doesn't reduce image size -that's done elsewhere but reformats the document so that complete pages load one at a time. It's the obvious choice for web delivery. 'Create Tagged PDF' adds Acrobat~ompatible tags to help with the recognition of paragraphs and tables: leave this unchecked for commercial printer files.
The 'View PDF after exporting' option is always worth keeping checked, as it's essential to glance through a completed PDF to make sure everything is in the right place. The final options, 'Create Acrobat Layers' and 'Export Layers', are of interest only when several layers have been created -for example, to produce a document that can be exported in multiple languages.
to other websites), bookmarks and guides. We'd often want these included in documents for web distribution, but never for commercial printing.
2 Compression
The Compression pane is where we set the size of placed images. Because InDesign creates a single PDF from all the placed text and images, as well as converting RGB images to CMYK, it's important to set the image size for the job in hand.
The standard settings here are to use 300 pixels per inch (ppi) for high-quality print,
for both colour and greyscale images, and 1200ppi for black and white bitmaps. For web delivery, the standard is 72ppi, although we can reduce this figure if it's important to generate very small files.
InDesign will automatically reduce the image size of placed files if we tell it to and will also crop away the area of an image outside the frame. This is essential in keeping file sizes small -if we have an image we had originally intended to use at full-page size, and end up using it as a thumbnail, InDesign will resize it for us within the PDF.
3 Marks and Bleeds
This pane sets registration marks, crop marks, colour matching bars and so on. If you're sending work to a commercial printer, check what settings they require; if in doubt, add just crop and registration marks. This will place short ticks outside the page area to show where the page is to be cropped and provide overlaid markings to allow the colours to be aligned.
The Bleed and Slug settings determine how much of a photograph is printed off the edge of the paper, before trimming. Again, for commercial printing, check with your printer. This whole pane can be ignored for web delivery



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